Visit Central Florida's Pledge to the Success of Your Event

Visit Central Florida is your partner in planning and executing a successful conference.

Let us serve as your local advocate and shoulder some of the burden of planning your event—our services are always complimentary

Personalized Attention

  • Our hands-on convention/meeting staff will partner with you throughout the planning and execution of your event
  • Our pledge is that you will not be handed off or passed along to several different staff members or departments            

Destination Expertise

  • We’ll help you discover and execute authentic experiences
  • RFP distribution to only qualified meeting venues, accommodations and off-site event locations
  • Recommendations for the ideal off-site venues, golf courses, restaurants and       attractions for your event
  • Source reliable suppliers for services needed for event execution (transportation, caterers, rental equipment, etc.) 

Safety and Security

  • Customized emergency and crisis management plan developed for your event(s)
  • Facilitate planning meetings and event participation by local police, fire and health care providers

Community Liaison

  • Your direct connection to civic, political, education and industry leaders
  • Oversee the collection of support and welcome letters, guest speaker requests and locally sourced entertainers
  • Strong network of nonprofit organizations for social responsibility projects
  • Develop spouse/guest itineraries and opportunities for attendees to extend their   conference stay for an unforgettable bleisure experience
  • Destination branding and welcome signage, street banners, merchant discount programs, etc.

Site Inspection Services

  • Facilitation and planning of FAM and site selection trips
  • Development of trip itinerary and confirmation of all appointments, venue site visits and supplier meetings
  • Staff-escorted venue and site visits
  • Travel expenses provided (based on event size)

Attendance Promotion

  • Discount ticket packages to theme parks and attractions throughout Central Florida
  • Digital media and social media promotions
  • Provide assets to promote the destination including photography, videos, web banners,   customized web landing pages, maps, destination guides and custom destination    collateral
  • Public Relations outreach, media messaging, joint press releases, etc.

On-Site Services

  • Coordination of Central Florida Diplomats of Tourism (DOTS) and volunteer groups for:
    • Registration support
    • Meet-and-greet services
    • Welcome desk/hospitality
Meeting Planner Services