Visit Central Florida’s Pledge to the Success of Your Event
Visit Central Florida is your partner in planning and executing a successful meeting or conference. Let us serve as your local advocate and shoulder some of the burden of planning your event — our services are always complimentary
Personalized Attention
- Our hands-on convention/meeting staff will partner with you throughout the planning and execution of your event
- Our pledge is that you will not be handed off or passed along to several different staff members or departments
Destination Expertise
- We’ll help you discover and execute authentic experiences
- RFP distribution to only qualified meeting venues, accommodations and off-site event locations
- Recommendations for the ideal off-site venues, golf courses, restaurants and attractions for your event
- Source reliable suppliers for services needed for event execution (transportation, caterers, rental equipment, etc.)
Safety and Security
- Customized emergency and crisis management plan developed for your event(s)
- Facilitate planning meetings and event participation by local police, fire and health care providers
Community Liaison
- Your direct connection to civic, political, education and industry leaders
- Oversee the collection of support and welcome letters, guest speaker requests and locally sourced entertainers
- Strong network of nonprofit organizations for social responsibility projects
- Develop spouse/guest itineraries and opportunities for attendees to extend their conference stay for an unforgettable leisure experience
- Destination branding and welcome signage, street banners, merchant discount programs, etc.
Site Inspection Services
- Facilitation and planning of FAM and site selection trips
- Development of trip itinerary and confirmation of all appointments, venue site visits and supplier meetings
- Staff-escorted venue and site visits
- Travel expenses provided (based on event size)
Attendance Promotion
- Discount ticket packages to theme parks and attractions throughout Central Florida
- Digital media and social media promotions
- Provide assets to promote the destination including photography, videos, web banners, customized web landing pages, maps, destination guides and custom destination collateral
- Public Relations outreach, media messaging, joint press releases, etc.
On-Site Services
- Coordination of Central Florida Diplomats of Tourism (DOTS) and volunteer groups for:
- Registration support
- Meet-and-greet services
- Hospitality or Welcome Desks
