Carillon Tower at Bok Tower Gardens in Lake Wales

Planner Services

Visit Central Florida’s Pledge to the Success of Your Event

Visit Central Florida is your partner in planning and executing a successful conference.

Let us serve as your local advocate and shoulder some of the burden of planning your event—our services are always complimentary

Personalized Attention

  • Our hands-on convention/meeting staff will partner with you throughout the planning and execution of your event
  • Our pledge is that you will not be handed off or passed along to several different staff members or departments

Destination Expertise

  • We’ll help you discover and execute authentic experiences
  • RFP distribution to only qualified meeting venues, accommodations and off-site event locations
  • Recommendations for the ideal off-site venues, golf courses, restaurants and       attractions for your event
  • Source reliable suppliers for services needed for event execution (transportation, caterers, rental equipment, etc.)

Safety and Security

  • Customized emergency and crisis management plan developed for your event(s)
  • Facilitate planning meetings and event participation by local police, fire and health care providers

Community Liaison

  • Your direct connection to civic, political, education and industry leaders
  • Oversee the collection of support and welcome letters, guest speaker requests and locally sourced entertainers
  • Strong network of nonprofit organizations for social responsibility projects
  • Develop spouse/guest itineraries and opportunities for attendees to extend their   conference stay for an unforgettable bleisure experience
  • Destination branding and welcome signage, street banners, merchant discount programs, etc.

Site Inspection Services

  • Facilitation and planning of FAM and site selection trips
  • Development of trip itinerary and confirmation of all appointments, venue site visits and supplier meetings
  • Staff-escorted venue and site visits
  • Travel expenses provided (based on event size)

Attendance Promotion

  • Discount ticket packages to theme parks and attractions throughout Central Florida
  • Digital media and social media promotions
  • Provide assets to promote the destination including photography, videos, web banners,   customized web landing pages, maps, destination guides and custom destination    collateral
  • Public Relations outreach, media messaging, joint press releases, etc.

On-Site Services

  • Coordination of Central Florida Diplomats of Tourism (DOTS) and volunteer groups for:
    • Registration support
    • Meet-and-greet services
    • Welcome desk/hospitality
Planning a Vacation in Florida?
Planning a Vacation in Florida?
Planning

Planning

Join our email list and stay up to date with all the great things happening in Florida’s Sweetest Spot for conferences and meetings.

A Central Florida vacation gives visitors a chance to unpack once and see it all in Florida’s Sweetest Spot. Here you’ll find things to do in Central Florida, including major theme parks, citrus grove and farm tours, historic landmarks, and ways to cruise Winter Haven’s Chain of Lakes.

Things to Do in Central Florida’s Sweetest Spot
Located between Orlando and Tampa, Winter Haven is home to LEGOLAND Florida Resort. In addition, you may enjoy attractions like Bok Tower Gardens and the cageless Safari Wilderness.

Lakeland offers big city shopping and dining options, plus the world’s largest one-site collection of Frank Lloyd Wright architecture on the campus of Florida Southern College. Other things to do include visiting the best of natural Florida at Circle B Bar Reserve, known one of the best places to see alligators.

MEETINGS BLOG

Web Conference Meeting Backgrounds

Central Florida Web Conference Meeting Backgrounds

We’ve made web conference meeting backgrounds so that you can share your love of Central Florida attractions and landscapes with...

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